Please find below detailed instruction about the Irish Itinerary. The process of inviting an Irish writer to your Centre of Irish Studies is not complex, however, and can be summarised as follows:
2. The Coordinator will liaise with the artist directly and organise the entire trip. EFACIS pay for the artist's flights, other travel, accommodation as well as supplying a per diem.
3. You pay the artist an honorarium (recommended 100 EUR per reading)
Rules and Regulations:
Who can participate?
You have to be an official EFACIS Centre, which means that you have to form a group of 5 colleagues interested in Irish Studies .You can:
- form a regional centre with colleagues from universities nearby, or
- with colleagues from postcolonial/Cultural studies or other disciplines (the "colleagues” may also be MA or PhD students), or
- with enthusiasts in Irish literature and culture from beyond the university (this is warmly welcomed).
Most important for us is that you are a group who can provide an audience of many enthusiasts of Irish culture (we aim to have between 50-100 people at a venue). Readings for a wide audience can be combined with a literature, creative writing, translation class… with students. Everything can be arranged directly between the centre and the writer in question.)
The Itinerary runs over two years, so you can NOW plan for both 2019 and 2020.
What to do?
The following structure summarises the Itinerary plan:
BEFORE the event(s):
1. Centres who have chosen an artist contact the EFACIS coordinator who immediately contacts the artist for availability. (Make sure your dates do not coincide with a local or national holiday as this may complicate things considerably.)
2. If dates match the coordinator puts the centre in direct contact so they can discuss the tasks and fee.
3. If that is agreed the EFACIS coordinator organizes everything (travel & accommodation) in consultation with the local centres and the artist.
DURING the event(s):
4. PR: Each centre will create a poster for the event, using the template provided by the coordinator; the centre takes pictures and gathers (colourful) reactions from the audience
5. You can take your guest out but these costs are not reimbursed as the artist gets a per diem.
6. It is ESSENTIAL that you notify the local EMBASSY of your events; they may offer some help and as this is partly paid for by their government they are technically co-hosts.
7. Pick a venue that is open to the general public, not just to academia.
8. Use the local media to advertise the event. One of the Irish Itinerary’s characteristic is its “uni-city”: the combination of academia and the general public.
AFTER the event(s):
9. Receipts (such as train tickets and taxi fares) are to be returned to the Coordinator promptly after the event: money is ONLY reimbursed upon receipt of the original bill (with basic translation into English)
What to pay?
- Centres only pay the artist’s fee (usually 100 or 200 Euro)
- Meals are NOT paid back as the artists/writers get a per diem.
Culture Ireland also pays for:
- the hire of a piano or the booking of an extra seat or bag in the plane if necessary
- Fuel costs if you drive people in your own car (send us the bill with legible date etc.).
- Film fees are reimbursed so they may form a zero cost option. We will send the list of recommended films in due course. Yet the hire of a special space (like a cinema) will NOT be reimbursed so try to get this covered by your local cooperator / city / university / embassy. It is very important that you choose a cinema in the city, to reach out to the wider community.
How to pay?
Fees should be paid directly to the guest.
After the guests are gone:
Please send the original receipts as soon as possible to the EFACIS coordinator and keep the copies.
Receipts can only be reimbursed if:
- Receipts or proof of payment in any language other than Irish or English are translated into English before being submitted.
- The date of receipt/proof of payment and amount being claimed is clearly visible or will be automatically rejected.
- Evidence must be a receipt or an invoice which states that payment has been made.
These are the general rules for the Irish Itinerary. For further clarity or detail on any of the above, please contact the EFACIS Coordinator at email@example.com.